How to write inspection narratives that clients and agents can use

A good inspection narrative is specific, scoped, and readable by a buyer and their agent—not a novel, and not a cryptic note only you understand.

Start from what you saw

Location, material/system, condition, and recommended action (repair, further evaluation, monitor). If severity matters, say so plainly.

Keep one idea per observation

Mixing three defects into one paragraph makes reports harder to negotiate and harder to defend. Split roof covering issues from flashing issues; split safety from maintenance when they differ.

Match your template language

Your software and your standards (InterNACHI, provincial rules, company SOP) should agree. AI drafting helps most when the output lands in your sections with your severity labels—then you edit for accuracy.

Review before send

No draft—human or AI—should go out unread. You remain responsible for the report. Tools should shorten typing, not skip judgment.

See a fictional before/after on the sample report page, or start a free trial.